Item Record Notes & Descriptions Tab

items screen 1

Pop-Up Note – Displays when an item is placed on a sale for the first time. This is meant to be used for up selling or to provide important information about this item. Use this feature sparingly so that your clerks don’t become too accustomed to the note and just dismiss it as a normal course of operation.

Memo – Is for unlimited notes about item. This could be purchasing information, quality control, or just about anything.

Keywords –  These are critical to providing an alternate categorization or groupings of your items. One of the best examples that I can think of would be if you were selling themed Christmas trees and ornaments and you wanted to know which themes did better than others. Of course you would have many ornaments that might work for multiple themes. Use keywords to keep up with all the themes that a particular item is included in. Another example might be to track subject matter such as noting all the items that have a fish on it. When your customers ask for things with a fish, then they would be easier to find. Of course you can use descriptions too, but they are limited to 40 characters and keywords encourage you to be more accurate. Separate keywords with commas or spaces. For example, “BRASS,ELEPHANT”. Notice that there are no spaces. Many reports and lists let you filter by keyword.

Alternate Single-Line Descriptions

  • Alternate Receipt Description lets you have a different printed description than what your stock look up description is.
  • Label Description/Abbreviated Name lets you make really concise descriptions for the merchandise label and still have a longer description for the receipt.


Label Quantity – will automatically print extra labels or no labels when you select to print labels for groups of items such as during receiving. Set this field to zero to have no labels print. Or if an item has 2 parts then you can print 2 labels automatically. For example a cup & saucer that are sold as a set.

Multi-Line Additional Description

  • Extended Description allows you to have multi-line descriptions on labels, receipts, packing slips, and PO’s. Although technically this is an unlimited field, it is constrained by the amount of space is reasonable for each application. Good examples might be an ingredients list, warranty information, disclaimers, reorder information, etc.

Stock Shelf Location – This to help you keep track of where an item belongs on the shelf. You can sort or filter by this field.