Label Form Designer – Layout Editor

In order to customize labels, you need to use the Label Designer.

The best way to start a label is to customize a built-in one. To make sure that you always have a clean base label to go back to, the label forms are Read Only and are protected from editing. To copy an existing label, highligh the form you want to clone and press Alt-F3, just like you would copy an item record.

Of course you can start from scratch, but this is much harder. We strongly recommend copying an existing layout.

Here are the label sizes that are available.

Built-in Label stock sizes include (specified in inches by horizontal x vertical):

Label # Size (in Inches)(Horizontal x Vertical) Number of Labels Across Material
101 3/4 x 7/16 2 Paper
201 1 x 1/2 1 Paper
3UP 1 1/8 x 9/16 3 Paper
401 3/4 x 3/4 1 Paper
402 1 x 3/4 1 Paper
403 1 1/4 x 3/4 1 Paper
404 1 1/2 x 3/4 1 Myler
1x1x2 1 1/8 x 1 2 Paper
2×1 2 x 1 1 Paper
2x1M 2 x 1 1 Myler
3×2 3 x 2 1 Paper
2×2 2 x 2 1 Paper
4×3 4 x 3 1 Paper
4×4 4 x 4 1 Paper
4×6 4 x 6 1 Paper
302 Barbell 3/4 x 1/2 1 Paper
345 Barbell 3/4 x 1/2 1 Mylar
305 Barbell 3/4 x 3/78 1 Mylar
340 Barbel 11/16 x 1/2 1 Mylar
348 Barbell 1 1/16 x 5/8 1 Mylar
501 Barbell 3/4 x 9/16 1 Paper
366 String Tag 7/8 x 7/16 1 Mylar
306 String Tag 15/16 x 1/2 1 Mylar
303 String Tag 15/16 x 1/2 1 Paper
304 String Tag 1 5/16 x 5/16 1 Paper
900 Hang Tag 1 7/16 x 2 1/2 1 Card
Avery 5160 2 5/8 x 1 3 x 10 = 30/sheet Paper
Avery 5163 4 x 2 2 x 10 = 20/sheet Paper
Avery 5167 1 3/4 x 1/2 4 x 20 = 80/sheet Paper

 

To edit an existing layout, select “Labels” from the main menu, then “Label Designer”.

Highlight the label form you want to copy or clone.

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Press Alt-F3 to copy.

 

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Click on Edit Form.

 

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Select Report, then Summary…

 

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In order to save the form, you must give it a new name.
Edit the Report Name and Report Title as you see fit, it just has to be different than the one you are copying.
Click OK.

 

EDITING THE FORM: (This is not a complete guide, but will get you started.)

From the Label Designer screen you can edit existing fields are insert new ones. To edit an existing field, select the field you want to change and the border turns turquoise.

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You can nudge the placement of the field using the arrow keys or you can right click over it to get a menu.

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Format… allows you to control the size and other attributes.¬†However, not all fonts will be rendered on the printer as you might expect. We utilize the internal printer fonts and commands for each printer. Many fonts are not represented within each printer. It is best to keeps the fonts simple. Practice with the results and make adjustments accordingly.

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Position and Size… allows you to enter in the exact coordinates for exacting placement.

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Align will allow you to select multiple object by holding the Ctrl key and then clicking. Then right click over the object that is in the correct position and choose Align. You can then select an edge such as Rights and then all the selected object will align the right edges with the field you did the right click over.

 

Use the Insert Menu to add a new field. A field can be a database field, a text field, a formula, or a special field with built-in functions. The most common need is to add an additional database field onto the label form. Find the field you want a left click on it and drag it to your label. For now, you should only choose a field from the Inventory Item table until you have obtained an advanced understanding the database structure. Choosing fields from additional tables such as the category table requires an SQL join. If you don’t know what that means, don’t worry, we will be offering advanced label and report designing classes, articles, and videos. Please contact us for assistance.

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When you are done and ready to test, click on the small right X to close the screen.

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Since you are working from a copy, if you mess things up you can always repeat the above steps and start over.

 

 

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From here, make sure you enter a non-zero value in the menu order so this label form will be available to you from the label form pull-down menu.

 

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From the label menu, make sure you choose your new form!

If you don’t see your label here, make sure you have your label printer setup properly. You must have the label printer setup and be the printer specified for merchandise labels, etc.

From here, you can edit your form without having to copy it each time. Just double-click it from the label forms list and then choose Edit Form. This is true because this form is not a built in form. Call tech support if you need assistance.