All record lists have a Power Search and a quick Search option. You can also create new quick searches if you need more options than the default options that come with the program. For this article we are going to use Item Records but all Power Searches work in a similar way throughout the program.
The default searches for the list can be found using the Start New Search button or by using F2 from your keyboard.
You can see above that Item Code is the default search option for the Item list. Using F2 or Start New Search button you will see the list of default searches. You can change your search by selecting one of these buttons or using your keyboard you can type in the number on the button or click on the button using your mouse. So far this is very straight forward.
When you select the Show Power Search button or ALT-F2 there are a lot more options for searching that can be used in combination with your quick search option.
Our search criteria are Description Contains “NECK”, exclude items from the Vendor Code “VK” and only show items priced under $250. At the bottom left of the screen there is a count of the items matching this criteria. You will notice that the the button has changed to say Hide Power Search, if you click on this button then you will be returned to the item list with the Power Search still in place. To remove the criteria from the search just click on the red X next to the button and the filter box.
Now we are going to create a Power Search that we are going to save. Our criteria is to include only the Category “Jewelry” and it’s Sub-Categories, only items that we currently have in stock and the Price Range is up to $100.
Now we use the Save Search button, this will allow you to use this search whenever you want to and you do not have to go to the Power Search to create it every time. Enter a name for the search you also have the option to make this your default.
Now return to the item list screen and select the Start New Search button, your new button will appear on this screen.
You can change the order of the Start New Search buttons. Select the Save Search button from the item list screen or the power search screen. Now select Edit List of Search Options button, see image above.
Using the Move Up or Move Down buttons you can arrange the quick search buttons. You can also Rename or Remove search buttons from this screen. You cannot remove the Built-In buttons but you can re-order them.
We are now going back to the Power Search button and then select the Advanced Search. In this tab we create filters by using the pull down options on the left. All fields are available from the pull down list as well as options to Exclude or Equals etc. You can also use the AND or OR criteria. Searches created here can be saved the same way we did in the previous tab.
The last tab in the Power Search is Deleted Records. This screen allows you to look through records that have been deleted and you also have the option to Un-Delete. This is a good place to look if a record disappears, it could have been accidentally deleted. Don’t forget to un-check the Show Deleted Records (Only?) box before you leave this screen.
You can use criteria from all three tabs in the Power Search to create searches and find records.