{"id":12355,"date":"2022-02-21T16:47:27","date_gmt":"2022-02-21T21:47:27","guid":{"rendered":"https:\/\/certek.com\/kb4\/?p=12355"},"modified":"2023-06-15T12:48:44","modified_gmt":"2023-06-15T16:48:44","slug":"accounts-receivable","status":"publish","type":"ht_kb","link":"https:\/\/certek.com\/kb4\/knowledge-base\/accounts-receivable\/","title":{"rendered":"Accounts Receivable"},"content":{"rendered":"\n<p>Accounts Receivable is used to calculate how much a customer owes your business after the goods or services have been completed.\u00a0<\/p>\n<p>In order to set up Accounts Receivable in Artisan, you&#8217;ll need to configure your settings.<\/p>\n<p>Go to your &#8220;<strong>Program Options<\/strong>&#8221; screen. Select &#8220;<strong>Business and Financial Settings<\/strong>. Click on &#8220;<strong>Accounts Receivable Settings<\/strong>.&#8221;<\/p>\n<p><a href=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-21_08h35_29.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-12354 aligncenter\" src=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-21_08h35_29.png\" alt=\"\" width=\"636\" height=\"658\" srcset=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-21_08h35_29.png 803w, https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-21_08h35_29-290x300.png 290w, https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-21_08h35_29-768x794.png 768w\" sizes=\"auto, (max-width: 636px) 100vw, 636px\" \/><\/a><\/p>\n<h3>General A\/R Settings<\/h3>\n<ol>\n<li>Leave &#8220;<strong>Allow Open Accounts (House Charges)?<\/strong>&#8221; set to &#8220;<strong>Yes<\/strong>.<strong>&#8220;<\/strong><\/li>\n<li>Leave &#8220;<strong>Enable Full A\/R (w\/Statements &amp; Finance Charges)?<\/strong>&#8221; set to &#8220;<strong>Yes<\/strong>.&#8221;<\/li>\n<li>If you want to set a default amount that customers cannot exceed, enter that here.<\/li>\n<li>Here, you can select which terms will default for your A\/R customers. If you want to be able to choose from the dropdown, select &#8220;<strong>Prompt<\/strong>.&#8221; Otherwise, select another option from the list. We&#8217;ll go over creating account terms soon.<\/li>\n<li>If you want A\/R accounts to be automatically made when new customers are created, select &#8220;<strong style=\"font-size: revert; color: initial;\">Yes<\/strong><span style=\"font-size: revert; color: initial;\">.&#8221;<\/span><\/li>\n<\/ol>\n<p><a href=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-21_11h42_38.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-12382 aligncenter\" src=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-21_11h42_38.png\" alt=\"\" width=\"733\" height=\"331\" srcset=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-21_11h42_38.png 733w, https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-21_11h42_38-300x135.png 300w\" sizes=\"auto, (max-width: 733px) 100vw, 733px\" \/><\/a><\/p>\n<p>\u00a0<\/p>\n<h3>Payment Types &amp; A\/R Terms<\/h3>\n<p>In this section, you can select how you accept and file your Accounts Receivable. We recommend leaving this setting alone and leaving your Terms as &#8220;<strong>On Accoun<\/strong>t.&#8221; If you want to create an alternate method, click &#8220;<strong>Add<\/strong>&#8221; to create your new A\/R terms.\u00a0<\/p>\n<p><a href=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-21_12h05_52.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-12385 aligncenter\" src=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-21_12h05_52.png\" alt=\"\" width=\"738\" height=\"501\" srcset=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-21_12h05_52.png 738w, https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-21_12h05_52-300x204.png 300w\" sizes=\"auto, (max-width: 738px) 100vw, 738px\" \/><\/a><\/p>\n<p>Here is an example of creating a custom A\/R payment type.<\/p>\n<p><a href=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-07-21_14h25_04.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-15075 aligncenter\" src=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-07-21_14h25_04.png\" alt=\"\" width=\"727\" height=\"441\" srcset=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-07-21_14h25_04.png 727w, https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-07-21_14h25_04-300x182.png 300w\" sizes=\"auto, (max-width: 727px) 100vw, 727px\" \/><\/a><\/p>\n<p>Click on the &#8220;<strong>Accounts Receivable<\/strong>&#8221; tab to select your desired settings. For example, Net 30 with 15% APR.<\/p>\n<p><a href=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-07-21_14h26_19.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-15078 aligncenter\" src=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-07-21_14h26_19.png\" alt=\"\" width=\"723\" height=\"444\" srcset=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-07-21_14h26_19.png 723w, https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-07-21_14h26_19-300x184.png 300w\" sizes=\"auto, (max-width: 723px) 100vw, 723px\" \/><\/a><\/p>\n<p>You can add a picture for this payment type by clicking on the &#8220;<strong>Pictures and Menus<\/strong>&#8221; tab, as well as change its position on the finalize screen.<\/p>\n<h3>Accounts Receivable (A\/R) Menu<\/h3>\n<p>To print statements, view aging reports, and more, head to the &#8220;<strong>Accounts Receivable<\/strong>&#8221; screen in the &#8220;<strong>Accounting Menu<\/strong>.&#8221;<\/p>\n<p><a href=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-21_13h10_38.png\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-12391 aligncenter\" src=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-21_13h10_38.png\" alt=\"\" width=\"751\" height=\"560\" srcset=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-21_13h10_38.png 791w, https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-21_13h10_38-300x224.png 300w, https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-21_13h10_38-768x573.png 768w\" sizes=\"auto, (max-width: 751px) 100vw, 751px\" \/><\/a><\/p>\n<p>\u00a0<\/p>\n<h3>Print A\/R Statements &amp; Reprint A\/R Statements<\/h3>\n<p><a href=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_10h55_01-1.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-12412 aligncenter\" src=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_10h55_01-1.png\" alt=\"\" width=\"406\" height=\"408\" srcset=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_10h55_01-1.png 406w, https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_10h55_01-1-300x300.png 300w, https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_10h55_01-1-150x150.png 150w\" sizes=\"auto, (max-width: 406px) 100vw, 406px\" \/><\/a><\/p>\n<h4><strong>Customers to Include<\/strong><\/h4>\n<p>Select from the dropdown to expand or narrow your list.<\/p>\n<p>All Customers with Open Accounts &#8211; Will select all customers in Artisan with open A\/R accounts or balances.<\/p>\n<p><a href=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_10h58_28.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-12415 aligncenter\" src=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_10h58_28.png\" alt=\"\" width=\"299\" height=\"66\" \/><\/a><\/p>\n<p>One Customer &#8211; Select from the list.<\/p>\n<p><a href=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_10h57_30.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-12414 aligncenter\" src=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_10h57_30.png\" alt=\"\" width=\"329\" height=\"119\" srcset=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_10h57_30.png 329w, https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_10h57_30-300x109.png 300w\" sizes=\"auto, (max-width: 329px) 100vw, 329px\" \/><\/a><\/p>\n<p>Range of Customers &#8211; Pick a customer to start and end with.<\/p>\n<p><a href=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_10h59_17.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-12416 aligncenter\" src=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_10h59_17.png\" alt=\"\" width=\"336\" height=\"86\" srcset=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_10h59_17.png 336w, https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_10h59_17-300x77.png 300w\" sizes=\"auto, (max-width: 336px) 100vw, 336px\" \/><\/a><\/p>\n<p>Customer Keywords to Include &#8211; Type a keyword.<\/p>\n<p><a href=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_10h59_52.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-12417 aligncenter\" src=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_10h59_52.png\" alt=\"\" width=\"341\" height=\"78\" srcset=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_10h59_52.png 341w, https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_10h59_52-300x69.png 300w\" sizes=\"auto, (max-width: 341px) 100vw, 341px\" \/><\/a><\/p>\n<h4><strong>Statement Closing Date<\/strong><\/h4>\n<p>Select the dropdown and pick a date from the calendar, or type the date in manually.<\/p>\n<h4><strong>Skip Statements Below Minimum?<\/strong><\/h4>\n<p>This option won&#8217;t include any statements that did not exceed the minimum amount.<\/p>\n<h4><strong>Itemize Charges (by Item?)<\/strong><\/h4>\n<p>Choose if you want the charges to be broken down by item or not.<\/p>\n<h4><strong>Print Mailing Labels?<\/strong><\/h4>\n<p>Select if you want to print mailing labels after the statement is printed.<\/p>\n<h3>Unpost A\/R Statements<\/h3>\n<p>Select with customer(s) you want to unpost and the date.\u00a0<\/p>\n<p><a href=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_11h01_25.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-12418 aligncenter\" src=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_11h01_25.png\" alt=\"\" width=\"389\" height=\"260\" srcset=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_11h01_25.png 389w, https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_11h01_25-300x201.png 300w\" sizes=\"auto, (max-width: 389px) 100vw, 389px\" \/><\/a><\/p>\n<h3>A\/R Aging Report<\/h3>\n<p>This will create a report. Narrow down your results if necessary.<\/p>\n<p><a href=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_11h06_08.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-12419 aligncenter\" src=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_11h06_08.png\" alt=\"\" width=\"454\" height=\"185\" srcset=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_11h06_08.png 454w, https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_11h06_08-300x122.png 300w\" sizes=\"auto, (max-width: 454px) 100vw, 454px\" \/><\/a><\/p>\n<p>All A\/R Customers &#8211; This will include all customers with an A\/R account.<\/p>\n<p>Outstanding Balance Owed &#8211; This will include any customers that owe an outstanding balance.<\/p>\n<p>Outstanding Credits &#8211; This will include any customers with outstanding credits.<\/p>\n<p>All Customers &#8211; Includes all of your customers, not just ones with an A\/R account.<\/p>\n<h3>Customers With Open Accounts<\/h3>\n<p>A list of all of your\u00a0 customers with open A\/R Accounts.<\/p>\n<p><a href=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_11h10_44.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-12420 aligncenter\" src=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_11h10_44.png\" alt=\"\" width=\"534\" height=\"146\" srcset=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_11h10_44.png 534w, https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_11h10_44-300x82.png 300w\" sizes=\"auto, (max-width: 534px) 100vw, 534px\" \/><\/a><\/p>\n<p><a href=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_11h10_51.png\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-12421 aligncenter\" src=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_11h10_51.png\" alt=\"\" width=\"770\" height=\"206\" srcset=\"https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_11h10_51.png 770w, https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_11h10_51-300x80.png 300w, https:\/\/certek.com\/kb4\/wp-content\/uploads\/2022\/02\/2022-02-22_11h10_51-768x205.png 768w\" sizes=\"auto, (max-width: 770px) 100vw, 770px\" \/><\/a><\/p>\n<p>\u00a0<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Accounts Receivable is used to calculate how much a customer owes your business after the goods or services have been completed.\u00a0 In order to set up Accounts Receivable in Artisan, you&#8217;ll need to configure your settings. Go to your &#8220;Program Options&#8221; screen. Select &#8220;Business and Financial Settings. Click on &#8220;Accounts&#8230;<\/p>\n","protected":false},"author":17,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"_eb_attr":"","_monsterinsights_skip_tracking":false,"footnotes":"","_members_access_role":[],"_members_access_error":""},"ht-kb-category":[370,317],"ht-kb-tag":[],"class_list":["post-12355","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-business-and-financial-settings","ht_kb_category-accounts-receivable-a-r"],"_links":{"self":[{"href":"https:\/\/certek.com\/kb4\/wp-json\/wp\/v2\/ht-kb\/12355","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/certek.com\/kb4\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/certek.com\/kb4\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/certek.com\/kb4\/wp-json\/wp\/v2\/users\/17"}],"replies":[{"embeddable":true,"href":"https:\/\/certek.com\/kb4\/wp-json\/wp\/v2\/comments?post=12355"}],"version-history":[{"count":14,"href":"https:\/\/certek.com\/kb4\/wp-json\/wp\/v2\/ht-kb\/12355\/revisions"}],"predecessor-version":[{"id":15080,"href":"https:\/\/certek.com\/kb4\/wp-json\/wp\/v2\/ht-kb\/12355\/revisions\/15080"}],"wp:attachment":[{"href":"https:\/\/certek.com\/kb4\/wp-json\/wp\/v2\/media?parent=12355"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/certek.com\/kb4\/wp-json\/wp\/v2\/ht-kb-category?post=12355"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/certek.com\/kb4\/wp-json\/wp\/v2\/ht-kb-tag?post=12355"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}